Office Administrator

Job Description:

• Front desk coverage
• Busy phone
• Greet and direct visitors
• Incoming and outgoing mail and express
• Set up all company travel, including occasional after-hours changes
• Research and negotiate apartment leases for traveling personnel
• Research travel and subsistence costs
• Facilities management for multiple locations with possible after-hours requirements
• Being available after hours
• Office, maintenance, coffee bar, and vending supplies
• Vehicle and equipment registrations and renewals
• Maintain logs, lists, and miscellaneous records
• Order and set up for some company functions
• Candidate must be a quick thinker and learner, be diplomatic, have a bright personality, positive attitude, professional appearance, and excellent work ethic, and be open to a career in administrative work.

Job Requirements: 

• High school diploma or equivalent; college business courses a definite plus
• Secretarial/administrative background, either education or experience
• Typing 60+
• Solid writing, grammar, math, communication, and internet research skills
• Intermediate MS Outlook, Word, and Excel; Adobe helpful
• Superior at prioritizing work, meeting deadlines, and solving problems
• Can follow both verbal and written instructions
• Lift up to 20 pounds occasionally, up to 50 pounds infrequently
• Punctual and reliable