Assistant Controller

The role of the Assistant Controller is to provide high-level administrative support by performing clerical functions.

Roles & Responsibilities:

• Prepare and submit quarterly and annual payroll taxes
• Review and investigate any billing discrepancies
• Maintain project-related records (i.e. contracts, leases, bank accounts, payroll)
• Monitor bank accounts
• Be knowledgeable of the operation of all office equipment, personal computers, and communication system
• Open, sort, and distribute incoming and outgoing correspondence including faxes and email
• Assist Controller with payroll and HR-related tasks
• Reconcile intercompany payables
• Maintain records for insurance terms
• Maintain and monitor company cellphones, air cards, and jetpacks
• Manage subcontract payables for specific projects
• Assist with close-out material and IT-related tasks
• Enter cash receipts into accounts receivable log and ERP system
• Balance aged receivables from ERP system to the internal accounts receivable log
• Balance monthly deposit report to the bank statement
• Enter monthly project billings in the contract billing report and interface in ERP system
• Create monthly accounts receivable log
• Balance general ledger revenue accounts with the contract billing report
• Enter miscellaneous invoices in the accounts receivable log
• Prepare status of work report and balance to the contract billings
• Review and sign owner lien releases
• Monthly reconciliation of clearing and petty cash accounts.
• Assist with the preparation of various monthly, quarterly, and annual company tax returns/reporting
• Open and Close projects in ERP system

Qualifications:

• Ability to communicate with fellow employees, outside customers, and vendors  in a professional manner
• Good organizational skills and demonstrated attention to detail
• Basic mathematical skills
• Efficient and timely administrative response
• Ability to understand and follow verbal and written instructions and read and comprehend written materials
• Ability to work with minimal supervision, prioritize, and be flexible with daily work schedule
• Ability to take initiative and be a self-starter
• Intermediate knowledge of Word, Excel, and Outlook software
• Maintain confidentiality is mandatory
• Ability to use a common sense approach to handle situations
• Ability to maintain effectiveness in varying environments with varying tasks, responsibilities, and/or people
• Ability to consistently meet deadlines and to effectively perform daily tasks
• Thorough knowledge and usage of grammar, punctuation, and overall business writing as they pertain to this position
• Experience with processing payroll through a third-party vendor

Education Requirements:  

• Bachelor’s Degree in Accounting or equivalent; or 5 years accounting experience in related experience and/or training; or equivalent combination of both education and experience

Salary Range:

• $50,000-$75,000